A document can look deceptively simple: a piece of paper with some text and perhaps figures, presented in a certain layout and style. However, the need for management becomes abundantly clear when you have more of them, tens, hundreds, thousands, maybe millions! How do you arrange them in such a way that someone can find what he or she is looking for?
The first idea is to logically file them in cabinets, drawers and binders. But how long can you or your organisation summon up the self-discipline to file them in this way? When do you want to change your way of filing? Is a change even possible, after your original method of filing has become deeply entrenched? A somewhat revolutionary idea is to collect your documents, without sorting, into one big container, only organising them when they are needed.
As far as the management of electronic documents is concerned, this idea is indeed revolutionary but also eminently applicable. Internet and search engines allow us to quickly scan numerous documents and find the ones we are looking for. So why not apply this idea to electronic documents within an organisation or on your own computer?
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